How cell phone use at work is shaping company policies. Sample employee cell phone use policy small business free forms. There are many valid reasons why an employer may need to install cell phone spy software on their employees company and personal cell phones. You can use them as a guide to create a policy for your own company policies and procedures. Personal electronic devices include, but are not limited to, personally owned. Where policies and procedures fail to provide adequate instruction, it is up to the individual to take precautions. What to do when employees are always on their cell phones.
We recognize that cell phones and smartphones especially have become an integral part of everyday life. Sample policy company cell phone or reimbursement for. Staff are prohibited from carrying a mobile phone or keeping them anywhere in the workplace, other than in their personal work locker or. As for change, a cell phone plan in general should not actually be so limited as to ban all uses of a personal. Some schools have even opted for open cell phone policies. Staff memo on mobile phone policy uk business forums. Heres what you need to consider when writing a cell phone use policy. Below are two generic workplace templates that you can use to quickly create a cell phone policy at work. This causes a direct conflict with the needs of guests and managers in the restaurant.
Occasionally i am asked by attorneys to serve as an expert witness on lawsuits involving workplace injuries and fatalities. How to create a company cell phone policy for employees. No law requires employers to allow employees to make or receive personal phone calls during working hours. Handsfree options please note that talking on a phone through handsfree options like bluetooth, or having texts and emails read over the cars speakers are safer than holding a phone or trying to read a text or email. If youre looking for a sample policy to follow, better team has some good templates. Free printable cell phone policy form generic resume.
This policy should be read and understood by all employees who. Many studies have found a cell phone to be an impediment to learning in class. You can start there and then tailor the policies to align with the best interests of your. Sample mobile device policy purpose this policy outlines the use of mobile devices by employees of company name.
Employee confidentiality policypersonal cell phone use. Companyidentifying information has been removed from all policies, no other content in the. The seattle district policy on cell phones came out in 2003. Camera cell phones are not permitted under any circumstances in locker rooms, rest rooms, dressing. These mobile devices will be given to eligible employees based on business needs as a productivity tool. Cell phone policy at work cell phone policy template. You need to have some idea or guidelines for writing down the company cell phone policy.
I would suggest mobile phones may not be taken onto the shopfloor under any circumstances. The mobile device is primarily a business tool and its use must comply with all. For quick reference, cell phone policies that include stipulations specific to cell phone usage while driving are denoted on the table of contents by a car symbol. Business owners and employees often deal with pressing situations, and a delayed response can mean losing a customer, a client, a sale or a business opportunity. Mobile phone use is a distraction and potential hazard in the workplace. Employer may regulate use or possession of such devices in the workplace. Developing a strong office cell phone policy protects you, your employees, and your patients. When less formal policies fail to limit cell phone use at work, it may be time to establish a formal cell phone policy. Overview dos and donts guidelines cell phone utilization policy directions sample cell phone utilization policy stay safe and healthy. Gallery of band contract template band contract template 6 free word pdf student agreement contract sample child support agreement terminating parental rights in texas forms brilliant sample child.
As a response, many restaurants are adopting a strict zero tolerance policy, banning all cell phone use while on shift. As for change, a cell phone plan in general should not actually be so limited as to ban all uses of a personal cell phone. For the specific purpose of this policy, a cell phone can be defined as any device that is used to make or receive calls, send or receive media content, browse the. They have become addicted to the constant interaction with their phone. Corporate mobile policy template page 5 general policy information policy statement company inc. There are two sample policies below on employees cell phone use during business work hours.
Accessing inappropriate content or images during work hours. Wireless devices best practice 100 departmental procedures phone services revised 01022020 asu financial services page 3 use of hisher personal wireless device for asu business must comply with the listed communication policy and all relevant university policies, including the use of and. What to be considered when creating cell phone policy. General, nonurgent personal mobile phone usage is distracting and is not permitted during paid working time. Employees managersupervisor can reserve the right to request that the employee provide their cellular phone bills and usage reports for any calls made during regular working. This policy was grieved at different stations, as well as a class action for the entire branch. Cell phones are not allowed in class, but no penalty is stated. Numerous studies have demonstrated how the use of cell phones and other wireless devices while driving pose a significant safety risk. Sample distracted driving policy of increasing concern to company name is the proliferation of mobile electronics.
Below weve got two generic workplace cell phone policies and templates that you can use to quickly create a cell phone policy for your. Cell phone or smartphone policy sample for workplaces. Overview dos and donts guidelines cell phone utilization policy directions sample cell phone utilization policy. But creating an employee policy to lawfully address cell phones in the workplace is a very careful balancing act in which you must consider your duty to care for patients, the practices obligations under laws like hipaa, and the employees rights under the national labor relations act. Regulating personal cell phone use in your practice.
Employees who use their mobile phone excessively may. Also, addressing employees looking at customer account information with no legitimate need. Thats why its vital to create a cell phone policy at work. Please turn off or put your phone on airplane or do not disturb mode.
I work for a company that has a cell phone policy that prohibits cell phone usage while operating p. This policy about cellular phone usage applies to any device that makes or receives phone calls, leaves messages, sends text messages, surfs the internet, or downloads and allows for the reading of and responding to email whether the device is companysupplied or personally owned. A company cell phone policy cuts down on distraction and frustration at work by making it clear when its ok and not ok to use a cell phone during work hours. Simply walking around the workplace can be an effective way of curbing cell phone use, but beware of overdoing it.
We will not be liable for the loss of personal cell phones brought into the workplace. Sample policy this sample cell phone and electronic device policy can be changed for your organization. These cell phone policies are available free to download, customize and print for your business. Cell phone and electronic device policy for those driving. When it is not prohibitively expensive, print the mobile phone plan and make sure that almost everyone in your group is given a very difficult duplicate. Following is an example of a policy regarding cell phone access and usage. Place on company letterhead company cell phonepersonal cell phone reimbursement policy designated. The objective of this policy is to ensure that personal mobile phone usage is kept to a minimum. Issues regarding cell phone use at work that can affect your business include.
They should not be used for surfing the internet or gaming during work hours. This form is designed to assist you in drafting a letter of complaint when you want to share your cell phone policy with employees. Important cell phone policies to have in your workplace. Use of company computers, networks, and internet access is a privilege granted by management and may be. Many employers dont create a policy regarding cell phone use at work until they realize they have a problem, which can be weeks, months, or even years into a downward spiral of problems. The continued prevalence of cellular devices presents an ongoing challenge for business owners and hr managers. Calls on your personal cell phone would only be allowed during au thorized break and lunch periods. Stonetrust highly recommends that you consult legal counsel before implementing the enclosed document for use in your operations. Cell phone policy workplace sample pdf policies, contract. Osha regulations on use of cell phones at work blogger. Sep 24, 2015 get cell phone policy forms free printable. Five tips for managing personal cell phone use during.
If the employees personal cell phone causes any disruptions or loss in productivity the employee might become subject to a disciplinary action per company policy. Employee cell phone policy template small business free forms. The company will not be liable for the loss of personal cell phones brought into the workplace. Hovering can be perceived as micromanagement, breeding resentment among employees and ultimately backfiring. Please practice handwashing and social distancing, and check out our resources for adapting to these times. Like it or not, its necessary to have a cell phone use policy at this point.
Cell phones can be an important tool in the workplace. Cell phones can be a distraction, but they can also create a more efficient workflow and drive higher output. Legislation banning the use of handheld cell phones while driving was passed by the saskatchewan legislature and became law on january 1, 2010. The cell phone company policy may also be referred to as a no mobile phones at work policy or a bring your own device byod policy. Introduction and summary for this benchmarking activity, 34 manufacturing companies submitted their attendance policies. Employees may have the opportunity to use their personal devices for work purposes when authorized in writing, in advance, by the employee and management. A good cell phone usage policy should address current state laws about cell phone use while driving.
The cell phone company policy may also be referred to as a no mobile phones. The use of a cell phones recording or photographic capability on company premises is prohibited. Add that, in the event of an emergency familyfriends may leave a message on x phone number which will be passed to the affected member of staff. Too often, light industrial employees check their phones continually in the workplace putting themselves and others at risk for injury. Overuse of cellular devices that leads to a drop in employee productivity. The question was asked what defines operating a piv.
They are an intrinsic part of the employees ability to perform. With using this software in the workplace, its essential that you have workplace cell phone policies. Telephone and cell phone policy t elephones and p erson al c ell p ho n es while at work employees must exercise the same discretion in using personal cell phones as for the use of company phones. Now it seems that a smart phone is a must have for every person over the age of 10.
Workplace relations 1 july 2011 procedure owner director, workplace relations. Personal calls during the work hours, regardless of the phone used, can. Policy ambiguity increases the challenges of enforcement and. For reasons of safety and productivity, mobile phone use is strictly forbidden while working. Sep 17, 2019 the following cell phone policy refers to cell phones and smartphones that are generally used by exempt employees as they pursue the effective performance of their jobs. The following tips will provide additional guidance about protecting your employees and your company. Employee cell phone policy template small business free. This policy describes the assignment, use and management of desk and cellular telephones by. This employee cell phone policy is ready to be tailored to your companys needs and should be considered a starting point for setting up your employment policies. The use of a cell phone s recording or photographic capability on company premises is prohibited. Internet, email, and computer usage policy policy statement. Companyissued cell phones can have any limitations the employer cares to impose. This policy prohibited carriers from having their cell phones on the workroom floor.
The following cell phone policy refers to cell phones and smartphones that are generally used by exempt employees as they pursue the effective performance of their jobs. Creating an employee cell phone usage policy is the first of many steps in establishing a healthy, professional, and disputefree workplace. Policy detail despite the benefits, personal mobile phones may cause problems in the workplace. Cell phone policy workplace sample pdf template business. Cell phones should never be used while driving, operating equipment, or in any situation where they can cause accidents. While utilizing these devices to increase communication and provide valuable tools to your remote employees, such as web sms text clocking, an effective cell phone policy at work must be established to prevent time theft, compliance issues, and security breaches. All employee handbooks should include information about the use of cell phones in the workplace. When establishing company cell phone policy, you need to be sensitive towards the employee usage of company cell phones and their personal cell phone. Employees are not authorized to use personal cell phones in place of company provided phones and radios. Instead, take the time to come up with your own cell phone policy to answer the specific needs of your office.
Dec 05, 2018 the cell phone policy of a company is merely a list of rules and guidelines that explain the dos and donts of using a cell phone in a work environment and during working hours. If you do borrow a cell phone policy template, use it as a guide while adding information specific to the needs of your practice. The policy applies to staff hired on or after september 1, 2014, and to existing staff who did not already have a harvard phone or receive reimbursement or other subsidy for a personal mobile phone as of september 1, 2014. Cell phones should not be allowed to distract employees from business tasks. Employees are not authorized to use personal cell phones in place of company provided beepers and. The cell phone policy of a company is merely a list of rules and guidelines that explain the dos and donts of using a cell phone in a work environment and during working hours.
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